Procurement Services manages the tasks associated with processing purchase requisitions and non-PO vouchers for the Medical School. Buyers are assigned to each of the Medical School departments and work with the faculty and staff to process all of their purchasing and payment requirements. The Buyers are responsible for the management of BuyCard transactions for most of the cardholders in the Medical School.

In addition to transacting all small dollar purchases (orders less than $5,000), Procurement Services maintains a fully staffed remote Purchasing and Disbursements office in JJL S.100. This allows full service support for all contracting and purchase order issuance, as well as processing and approval of all check requests.

In order to better serve the needs of the Medical School community a MS Advisory Council was established. The council meets on a quarterly basis and assesses performance and provides guidance to improving procurement processes within the Medical School.

Requisition Processing

Faculty and staff can submit their requisition form to Purchasing through the administrative office of their respective department. The administrative staff will provide the correct chartfield code to be used to record the expense. The Buyer will enter the requisition into the financial system and assure that the purchase order is dispatched to the supplier. Each Buyer is responsible for coordinating with the requestor and follow-up with the supplier to assure that the order is completed.

Payment Processing

Faculty and staff can submit their check request to issue a payment of an invoice through the administrative office of their respective department. The administrative staff will provide the correct chartfield code to be used to record the expense. The disbursement team will enter the voucher into the financial system, assure that the budget is available and approves the voucher for payment to the supplier.