Supplier Vendor Code Request Information

Supplier Definition  |   Supplier Vendor Code Request Procedures   |   Contacts

General Information

Departments frequently request entry of vendor codes into the financial management system in order to pay suppliers.

To provide audit ability of vendor codes, comply with IRS regulations regarding payments to certain entities, and maintain the integrity of the data in the table, requestors will enter vendor code requests directly into the financial management system.

After Procurement Services receipt of a valid W-9 or W-8BEN form (preferably faxed), the turnaround time for supplier vendor code request entry is usually 24 hours.

 

Supplier Definition

Supplier Definition: A company that provides goods or services that has a federal tax ID number or operates a s a sole proprietorship with a social security number. (Example: Personal, Professional and/or Service Contracts)

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Supplier Vendor Code Request Procedures

For a copy of the Supplier Vendor Code Request procedure, click here to go to the Procurement Procedure homepage.

 

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Contacts

For Supplier,Vendor Code Questions, Please contact::

Kittie Yount: (713) 500 – 8130
Stephanie Langston:(713) 500 – 4709
Judy Scypion: (713) 500- 8192

Right Fax: (713) 383 - 3722

Click here for a quick reference page

 

All vendors are required to submit a completed W-9 form
For a blank copy of form W-9, visit the IRS web site @
http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3

All foreign vendors are required to submit a completed W-8 form
For a blank copy of form W-8BEN, visit the IRS web site @
http://www.irs.gov/pub/irs-pdf/fw8ben.pdf

 

To report any discrepancies with the State of Texas Comptroller’s web site, have the supplier contact the state @ 1-800 252 - 1381