Supplier Vendor Code Request Information

Supplier Definition  |   Supplier Vendor Code Request Procedures   |   Contacts

General Information

Departments frequently request entry of vendor codes into the financial system in order to pay suppliers. To provide audit ability of vendor codes, comply with IRS regulations regarding payments to certain entities, maintain the integrity of the data in the table, and eliminates the security exposure of tax information, requestors will enter vendor code requests directly into FMS.

After Procurement Services receipt of a valid W-9 or W-8BEN form (preferably faxed), the turnaround time for Supplier vendor code request entry is usually 24 hours.

 

Supplier Definition

Definition: The procurement of goods or services from a company that has a federal tax ID number or is a sole proprietor with a social security number. (Example: Personal, Professional and/or Service Contracts)

Supplier Definition: The procurement of goods or services from a company or individual that has a federal tax ID number or is a sole proprietor with a social security number. (Example: Personal, Professional and/or Service Contracts)

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Supplier Vendor Code Request Procedures

Click here for procedures on requesting a supplier vendor code.

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Contacts

For Supplier Vendor Code Questions, Please contact:

Kittie Yount: (713) 500 – 8130
Stephanie Langston:(713) 500 – 4709

Please call Kittie (x8130) or Stephanie (x4709) prior to faxing W-9 forms:
(713) 500 – 8657 or
(713) 500 – 4703

Click here for a quick reference page

 

All vendors are required to submit a completed W-9 form
For a blank copy of form W-9, visit the IRS web site @
http://www.irs.gov/pub/irs-pdf/fw9.pdf?portlet=3

All Foreign vendors are required to submit a completed W-8 form
For a blank copy of form W-8BEN, visit the IRS web site @
http://www.irs.gov/pub/irs-pdf/fw8ben.pdf